PANACEA LAWYERS
Australian Legal Experts in Business, Tax, Immigration, Divorce & Property Settlement, and Commercial Litigation
Notarial Services
All notaries in New South Wales are qualified lawyers.
Notaries are appointed by the Supreme Court pursuant to the Public Notaries Act 1997 (NSW) and the Public Notaries Appointment Rules 1998. Applicants must be lawyers of at least 5 years standing who complete the prescribed Notarial Practice Course and apply through the Legal Profession Admission Board (the Board). Upon appointment, the name of the Notary is entered on the Roll of Public Notaries maintained by the Board.
Rules governing the practice, administration, regulation and discipline of Notaries are very similar to the laws covering all practising solicitors. This includes the holding of compulsory professional indemnity insurance for the due protection of their clients.
The Notary is permitted to practice anywhere within the state of New South Wales whilst on the Roll of Notaries.
A Notary has been likened to “an International Justice of the Peace” because, almost exclusively, the work of a notary involves documentation required by a client for overseas use. By comparison, documentation for use within Australia can usually be dealt with by a qualified lawyer.
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Affidavits, Affirmations, Declarations
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Identifying deponent, administering oath, affirmation or taking declaration and completing and executing document without preparation of a Notarial Certificate
2
Notarial Certificate Verifying Copy Documents
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Reviewing and comparing copy documents with original, preparing and completing Notarial Certificate verifying copy of one document and binding Notarial Certificate to copy document
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Preparing and completing Notarial Certificate verifying copy of official Australian or other Government document (e.g. Vaccination Certificate, Citizenship Certificate, Passport) and binding Notarial Certificate to copy document
3
Deeds and Other Unsworn Documents – for Individuals
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Identifying signatory and witnessing and certifying execution or signing of a deed or other document with embedded Notary certification
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Notarial Certificates – for Individuals
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Preparing and completing Notarial Certificate verifying execution of document by one person including identifying person, preparing and completing Notarial Certificate and binding Notarial Certificate to relevant document
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Verifying execution of Power of Attorney including identifying donor, preparing and completing Notarial Certificate as to execution of Power of Attorney and binding Notarial Certificate to Power of Attorney
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Specific Matters Basis – for Corporations
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Verifying identity and establishing authority of person to execute Power of Attorney on behalf of the corporation, preparing and completing Notarial Certificate as to execution of Power of Attorney, and binding Notarial Certificate to Power of Attorney
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Verifying identity and establishing authority of person to execute other document on behalf of corporation (e.g. resolution/minutes of directors’ or shareholders’ meeting), preparing and completing Notarial Certificate, verifying execution of document by one person, and binding Notarial Certificate to the relevant document
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Preparing and completing Notarial Certificate verifying copy of Corporation’s registration certificate or other ASIC record including downloading requisite ASIC documents (e.g. Change of Name) and binding Notarial Certificate to relevant documents
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Preparing and completing Notarial Certificate of Company’s Good Standing with attachments including downloading requisite ASIC documents and conducting requisite searches, and binding Notarial Certificate to relevant documents
6
Authentic or Public Form Documents
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Completing Notarial Certificate in Authentic or Public Form prepared by Third Party including verifying identity of appearer
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Preparing and completing Notarial Certificate in Authentic or Public Form prepared by Notary including verifying identity of appearer and all incidental matters, charged per hour or pro rata for part of an hour
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Other Documents
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Preparing and completing exhibit note or annexure certificate
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Completing exhibit note or annexure certificate prepared by another person
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Other Documents (e.g. Trust Deeds, Intellectual Property Certificates) – Preparing and completing bound Notarial Certificate not otherwise provided for, charged per hour or pro rata for part of an hour
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Australian Academic Documents
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Authenticating Australian testamur, academic document or record, including preparing and completing Notarial Certificate as to verification of academic record with relevant educational institution and certifying a copy of document and binding Notarial Certificate to relevant document
9
Apostilles and Authentications
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Preparing and submitting application to DFAT for Apostille or Authentication, obtaining Apostille or Authentication and providing same to client or as directed (*DFAT fees in addition)
10
Consular / Embassy Legalisation
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Submitting notarised and authenticated document to Consulate or Embassy, obtaining legalisation, and providing same to client or as directed, charged per hour or pro rata for part of an hour (*Consular fees are additional)